PRIVACY NOTICE
INTRODUCTION
Welcome to SliDE Consultancy’s Privacy Notice.
At SliDE Consultancy, we respect your privacy and are committed to protecting your Personal Data.
PURPOSE
This Privacy Notice aims to give you information on how and why SliDE Consultancy collects and otherwise processes your Personal Data when you use this website (“Site”) or communicate with us, as well as your legal rights in relation to our use of your Personal Data.
CONTACT
This website (“Site”) is owned and operated by:
Registered Name: SliDE Consultancy LTD
Registered Number: 15114803
Registered address: Print House, 2 St Leonards Street, Stamford, United Kingdom, PE9 2HU
Contact: izaac@slideconsultancy.com
SliDE Consultancy is the controller and is responsible for your Personal Data. If you have any questions about this Privacy Notice, please contact us on the email above.
TYPES OF PERSONAL DATA WE COLLECT
Personal Data is information about you or that is capable of identifying you.
The most common categories of Personal Data we process are as follows:
Personal Contact Data:
This may include:
• your name, title and company details (if applicable);
• home and work addresses;
• your e-mail address and telephone number; and/or
• emergency contact information, next of kin.
Personal Data about you:
This may include:
• date of birth;
• gender;
• nationality and/or citizenship status;
• health information, including mental health; and/or
• information about criminal convictions or offences, family, lifestyle and social circumstances, if relevant to your relationship with SliDE Consultancy (for example, where SliDE Consultancy liaises with third parties on your behalf in respect of your reputation or reliability).
Personal Data which may identify you:
This may include:
• your driving licence;
• passport;
• utility bill(s);
• electronic signatures;
• photographs;
• videos, voice;
• body measurements; and/or
• skin, hair and eye colour and other personal characteristics.
Personal Data relating to your work:
This may include:
• your calendar;
• details of the projects/engagements you are or have been involved in, including your filmography and credits, manuscripts, scripts, books, contracts, and/or
• details of contractual negotiations conducted on your behalf with third parties, including payment and fee details, royalty payments, merchandising, commercial tie-up rights, advertising, intellectual property rights and other information relating to exploitation of your rights.
Personal Data relating to your relationship with SliDE Consultancy
This may include:
• copies of right-to-work documentation;
• references; and/or
• samples of work and submissions (in any form, including tapes, images and documents).
Financial Data
This may include:
• bank account; and
• payment details.
Marketing and Communications Data
This may include:
• your preferences in receiving marketing communications from us or from selected third parties; and/or
• general communication preferences.
Technical Data
This may include:
• Internet protocol (IP) address;
• Your login data, browser type and version;
• Time zone setting and location;
• Browser plug-in types and versions; and/or
• Operating system and platform, and other technology on the devices you use to access the Site.
Special Categories of Personal Data
Some of the Personal Data we collect may be considered
Special Category Data, which requires enhanced protection.
This may include:
• racial or ethnic origin,
• political opinions,
• religious or philosophical beliefs,
• sexual orientation.
Where we collect or process Special Category Data, we will:
• ensure that we have a lawful basis;
• explain why we are collecting it; and
• Obtain your explicit consent before processing.
Anonymised Data
Where your personal information is completely anonymised, we do not require a legal basis as the information will no longer constitute Personal Data.
If we combine or link Anonymised Data with your Personal Data in a way that could identify you, we treat the combined data as Personal Data and will protect it accordingly.
This Site is not intended for children, and we do not knowingly collect data relating to children.
HOW YOUR PERSONAL DATA IS COLLECTED
We use different methods to collect Personal Data from and about you, including:
• direct interactions where you provide us with information;
• automated technologies or interactions in the course of you visiting our Site;
• third parties (where you have given them consent to do so); and/or
• publicly available sources (this may include Technical Data from certain third parties or analytics providers such as Google).
OUR LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA
Consent:
Where you voluntarily provide your Personal Data.
Contractual Necessity
If you become a client of SliDE Consultancy, or if SliDE Consultancy agrees to represent you, we will use your Personal Data to provide our services and to fulfil any contractual obligations. Some obligations can continue after you cease being a client, for example, in relation to our payment obligations under any contract.
Legitimate Interest:
Where it is necessary for our legitimate interests (or those of a third party). This may include:
• to improve and protect our Site, including for security and troubleshooting purposes;
• maintaining and updating records of talent, clients, service providers, and prospective partners to manage relationships and grow our business;
• sharing talent profiles or creative materials with trusted third parties (such as casting directors, production companies, or brands) for the purpose of representation, collaborations, or fulfilling client briefs; and/or
• using data for administrative purposes, fraud prevention, or to maintain the security of our systems and services.
Legal obligation:
Where it is necessary to comply with a legal obligation, for example, accounting and tax purposes. For detailed information on these legal obligations, please see the UK Information Commissioner’s Office (ICO) website: https://ico.org.uk/concerns/.
We can have more than one legal basis for processing your Personal Data.
HOW WE SHARE YOUR PERSONAL DATA
We may share your Personal Data with third parties in the following circumstances:
• contractual necessity (as above);
• legitimate interest (as above);
• with service providers and contractors who are engaged to perform services on our behalf, for example, IT providers, payment processors, and professional advisers who will process Personal Data on our behalf and in accordance with this Privacy Notice; and
• where we have your express consent.
CHANGE OF PURPOSE
We will only use your Personal Data for the purposes for which we originally collected it, unless we reasonably determine that we need to use it for another purpose that is compatible with the original one. If we need to use your Personal Data for a purpose that is materially different, unrelated or incompatible with the original purpose, we will notify you and explain the legal basis that allows us to do so.
DATA SECURITY
We have put in place appropriate security measures to prevent your Personal Data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your Personal Data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your Personal Data on our instructions and they are subject to a strict duty of confidentiality.
DATA RETENTION
We will only retain your Personal Data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for Personal Data, we consider the amount, nature, and sensitivity of the Personal Data, the potential risk of harm from unauthorised use or disclosure of your Personal Data, the purposes for which we process your Personal Data and whether we can achieve those purposes through other means, and the applicable legal requirements. In some circumstances, we may anonymise your Personal Data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
INTERNATIONAL TRANSFERS
We do not intend to transfer your Personal Data outside the European Economic Area (EEA). If we do, we will take additional steps in order to ensure that your Personal Data is treated safely and securely under relevant Data Protection Legislation.
MARKETING
We strive to provide you with choices regarding certain Personal Data uses around marketing and advertising as follows:
Promotions and Updates
From time to time, we may use your Personal Data to better understand what services or opportunities might interest you. Based on this, we may send you relevant news, updates, or promotional offers that we believe you will value.
When You Might Hear From Us
If you have requested information from us, registered with us, or purchased services from us, you may receive marketing messages from us, unless you have chosen to opt out.
Third Party Marketing:
We will never share your Personal Data with any third-party organisations for their own marketing purposes without your express opt-in consent.
You can change your marketing preferences or ask us (or our partners) to stop sending you marketing communications at any time by contacting us directly.
If you choose to opt out of marketing, this will not affect any Personal Data you have provided to us as part of a service purchase, experience, or other transaction with us.
YOUR LEGAL RIGHTS
You have the following rights in relation to the Personal Data we collect and hold about you when you use this Site or communicate with us:
Right of access
You may request access to your Personal Data (commonly known as a “data subject access request”). This enables you to receive a copy of the Personal Data we hold about you and to check that we are lawfully processing it.
Right of rectification
If the Personal Data we hold about you is inaccurate or incomplete, you are entitled to have it rectified. If your Personal Data changes you should tell us, so that we can update our records.
Right to erasure
You may ask us to delete or remove Personal Data:
• where there is no good reason for us to process it,
• where you have successfully exercised your right to object to processing,
• where we may have processed your information unlawfully or where we are required to erase your Personal Data to comply with local law.
Please note that we may not always be able to comply with your request for erasure for specific legal reasons, which we will make available to you at the time of request.
Right to Object
You can object to the processing of your Personal Data:
• where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground,
• where we are processing your Personal Data for direct marketing purposes.
Please note that we are still able to store your Personal Data (if we have a lawful reason to do so) even if you exercise your right to object.
Request restriction of processing of your Personal Data
You may ask us to suspend the processing of your Personal Data:
• where you want us to establish the data’s accuracy;
• where our use of the data is unlawful, but you do not want us to erase it;
• where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or
• where you have objected to our use of your data, but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer of your personal data to you or to a third party
We will provide to you, or a third party you have chosen, your Personal Data in a structured, commonly used, machine-readable format.
Please note that this right only applies to automated information which you initially provided consent for us to use, or where we used the information to perform a contract with you.
Right to withdraw consent at any time
This will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
Please note that we may process your Personal Data without your knowledge or consent where this is required or permitted by law.
Requirements
• No fee usually required: You will not have to pay a fee to access your Personal Data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
• What we may need from you: We may need to request specific information from you to help us confirm your identity and ensure your right to access your Personal Data (or to exercise any of your other rights). This is a security measure to ensure that Personal Data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
• Time limit to respond: We try to respond to all legitimate requests within one month. Occasionally, it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
THIRD PARTY LINKS
Our Site may include links to third-party websites. Clicking on those links or enabling those connections may allow third parties to collect or share Personal Data about you. We do not control these third-party websites and are not responsible for their privacy statements.
UPDATES TO THIS PRIVACY NOTICE
This Privacy Notice was last updated on the 'last updated' date indicated above. If we change the Privacy Notice, we will post the new version on our Site and change the 'last updated' date. Please check this Privacy Notice periodically for updates.
COMPLAINTS
If you have a concern about any aspect of our privacy practices, including the way we have handled your Personal Data, please contact us in the first instance. You may also raise complaints with the UK Information Commissioner’s Office (ICO), the statutory regulator. You can find details about how to do this at https://ico.org.uk/concerns/.